Financial institutions, real estate firms, and legal professionals require notarized documents to validate high-value transactions. Traditionally, notarization is a slow, in-person process that delays finalizing deals.

As the financial industry embraces digital transformation, notarizing documents in person is becoming a thing of the past. With Foxit eSign’s Remote Online Notary (RON) services, you can secure and complete financial transactions quickly, securely, and from anywhere.

Foxit eSign’s online notary services streamline this process, offering a convenient and secure solution for fast, on-demand notarization of financial documents.

How traditional notarization falls short in financial transactions

In-person notarization is the traditional way of doing things in financial transactions, but it leaves a lot to be desired. Here are some of the biggest problems with traditional notarization. 

Inconvenient and time-consuming

With traditional notarization, you need to find a time and place where everyone signing the document can meet up with the notary. Scheduling in-person notarizations can cause significant delays, especially when clients or stakeholders are in different locations or unable to travel. 

Unless the other people signing your document are right next door, you’ll probably lose some time waiting for an opening in everyone’s schedule. These delays slow down crucial financial transactions such as mortgage approvals, loan agreements, and legal settlements, putting business deals at risk.

Limited access to notaries

Many individuals and businesses face challenges finding a notary nearby, especially in rural areas or when facing tight deadlines. If you can’t find an available notary, you’re stuck. Lack of access to notaries can cause financial deals to stall, delaying critical processes like closings, loan finalizations, or legal approvals.

Security and compliance risks

Traditional notarization requires physical document handling, which increases the risk of someone tampering with or losing documents. If you lose a document and need to reproduce it, that will cost you around $220 on average, plus delays and extra hassle. 

Additionally, compliance issues may arise if documents aren’t properly notarized or archived. 

Improving notarization with Foxit eSign’s online notary services

Foxits eSign’s Online Notary Services solves all these issues with traditional notarization in financial transactions. When you use NotaryLive through Foxit, you can instantly connect with a notary online, 24/7. No more scheduling meetings with notaries or handling physical documents. Handle signing and notarization right in the Foxit platform wherever you need. 

Here are the key advantages of Foxit eSign’s notary signing online over traditional notarization. 

On-demand convenience for faster transactions

• Instant Access: With Foxit eSign’s RON services, signers and notaries can connect anytime, anywhere, eliminating scheduling conflicts and the need for travel.
• No Physical Boundaries: Foxit eSign allows users to notarize documents remotely, speeding up processes like loan approvals, mortgage signings, and business contracts, ensuring you close deals without delays.

If you need notarized signatures on your document, all you need to do is upload the file to the Foxit platform, add signers, and toggle on the setting that says “Connect with Notary.” Once you review the document, Foxit will automatically direct the signers to join a live video session through NotaryLive. 

Signers log onto the system whenever they have time in their schedules from anywhere in the world. They upload their ID, answer five short questions, and join a quick video call with a notary to verify their identity. The signers don’t need to complete these steps simultaneously, so there’s no need to worry about everyone’s schedule. 

Enhanced security and compliance

• Encrypted Document Handling: Foxit eSign ensures all documents are encrypted from upload to final signature, protecting sensitive financial information and meeting strict security standards.
• Legally Binding eNotarization: Some people worry that online notarization is not as legitimate as in-person notarization, but that’s not the case. Foxit eSign’s RON services comply with state and federal laws, offering legally binding notarizations that meet all necessary requirements for financial and legal transactions.
• Tamper-Proof Audit Trails: Every notarization is accompanied by a complete audit trail, ensuring full transparency and compliance, which is critical for legal and financial institutions.

Security and compliance are major concerns in many document workflows, especially when completing notarized documents. Foxit eSign helps protect your documents from tampering, security breaches, and compliance issues. 

Efficient and streamlined workflow

• Automated Workflow: Foxit eSign offers automated workflows to send reminders, capture signatures, and finalize notarizations seamlessly, keeping financial deals moving forward without manual follow-ups.
• Remote and Mobile Access: Foxit eSign’s platform allows users to upload, sign, and notarize documents from mobile devices. This means transactions can be completed on the go, making it especially useful for busy financial professionals.

Managing all the tasks involved in document workflows and making sure everyone completes their responsibilities isn’t easy. Foxit eSign simplifies that process. You can easily check the status of other signers and send reminders as needed through the platform.

Foxit eSign eliminates many of the obstacles and challenges that draw out financial transactions. Using the platform is the best way to streamline your document workflows, especially for documents that require notarization. 

How using Foxit eSign’s online notary services drives measurable results for financial institutions 

When financial institutions and other organizations start using Foxit eSign, they can notice the difference right away. The following are some of the measurable impacts of using Foxit eSign over traditional document workflows and notarization. 

Faster loan approvals and closings

Customers today want everything to happen as soon as possible. They seek out companies that can deliver that immediacy, especially in the financial sphere. 

Financial institutions that leverage Foxit eSign’s online notary services can close deals faster by removing in-person notarization delays. Loans and mortgages are processed more quickly, ensuring a competitive edge in the market. 

Enhanced compliance and security

By using Foxit eSign, financial organizations ensure they meet all legal standards for notarization while benefiting from added security features such as encrypted storage and detailed audit logs.

You won’t need to dread auditing when you use Foxit eSign. All the information you need to know about who signed what and when is right at your fingertips in the platform. 

Foxit eSign’s Online Notary Services in action across industries

Companies across industries can use Foxit eSign to improve their processes. If you ever need signatures on documents, Foxit eSign would likely make a big difference to your workflows. Here are some examples of Foxit eSign in action. 

Real estate and mortgage transactions

Mortgage approvals and real estate closings often require notarization. If you’re using a traditional, in-person process, you may waste time trying to get all the relevant parties together to sign documents in front of a notary. When buyers and sellers aren’t nearby, the process is even more challenging and time-consuming. 

Foxit eSign’s online notarization speeds up the signing process and allows buyers and sellers to finalize deals remotely. They don’t even need to operate on the same schedule to have their signatures notarized by an online notary through Foxit eSign. 

Corporate financial agreements

Businesses can quickly notarize documents for mergers, acquisitions, and large corporate loans without the delays of scheduling in-person meetings.

Legal and estate planning

For wills, power of attorney, and legal agreements, Foxit eSign’s online notary services provide an efficient and secure way to notarize sensitive legal documents.

Foxit eSign’s RON Services – More Secure Financial Transactions, Better Efficiency

Foxit eSign’s online notary services offer financial institutions, real estate firms, and legal professionals a fast, secure, and compliant solution for notarizing documents remotely. Say goodbye to delays and paperwork bottlenecks. Foxit eSign ensures that your financial transactions are completed efficiently and securely.

Ready to accelerate your financial transactions with Foxit eSign’s on-demand online notary services? Get started today or contact us for a demo.